Frequently Asked Questions
The Academic Internship Program (AIP) is an upper division, credit-bearing special studies course open to juniors and seniors in all academic disciplines. AIP provides the opportunity to earn academic credit for an internship related to your studies and professional/career goals and writing a research paper under the guidance of a UCSD Faculty Advisor.
AIP 197 is a fieldwork course in which students engage in an internship or fieldwork experience, which typically takes place off campus under the supervision of a professional at the host organization. In conjunction with the internship, AIP 197 students work with a UCSD faculty advisor to complete a final research paper/project integrating the internship experience with scholarly work. A 199 is an independent study course that gives you the opportunity to conduct independent research under the direct guidance of a UCSD faculty instructor. 199 credit is provided through your major department.
Academic internships allow you to earn academic credit for an internship related to your studies and professional goals, and provide an opportunity to do a related research paper/ project under the guidance of a UCSD faculty advisor. Internships are vetted for academic quality, and incorporate deliberate learning objectives and opportunities for reflection. General internships do not necessarily provide an academic structure.
Most students participating in AIP are not paid, but we do allow and encourage paid opportunities. Unpaid internships can provide value in terms of professional development and contacts made, but must adhere to the Fair Labor Standards Act. Sometimes an organization will help pay for expenses incurred such as mileage or parking, but that is the prerogative of each individual organization.
Students may do up to three AIP internships, but may not exceed a total of 16 units of AIP.
International students can participate in AIP as long as they meet the AIP eligibility requirements: At least 90 units and 2.5 GPA. For all paid internships and some unpaid internships, international students may be required to obtain Curricular Practical Training (CPT) or other authorization. Check with the International Students and Programs Office to ensure you have the proper work authorization based on your specific visa status.
EAP students can participate in AIP as long as they have and maintain at least 2.5 GPA. Before you are granted access to our database, you must schedule an appointment with an AIP Counselor.
Contact us to schedule a meeting. Note: J-1 students participating in an internship, whether paid or unpaid, on-campus or off-campus, should contact the International Students and Programs Office regarding the Academic Training application needed for employment authorization.
AIP Application FAQs
Refer to the Student Deadlines and Apply to AIP sections of our website. Be sure to attend the in-person info session, to obtain important information on the dates and procedures you need to adhere to.
I don’t meet the eligibility requirements for AIP, but I have already secured an internship. Can I apply to the program?
Please contact the AIP office via phone: 858-534-4355 or e-mail: email@example.com to discuss your specific situation with an AIP Counselor. No exceptions to the eligibility requirements will be made for students not currently in good standing.
See our Finding a Faculty Advisor guide for advice on approaching potential faculty advisors.
If you are having difficulties finding a Faculty Advisor, you should contact us and schedule an appointment with your AIP Counselor. The AIP Counselor can provide suggestions, help you figure out your options and guide you through the process of how to successfully connect with a faculty advisor.
Once you have secured an internship and a faculty advisor, submit your enrollment form, Learning Agreement (found in InternLink).
Submit your enrollment form by our posted deadline, prior to the start of your internship. Your AIP Counselor will authorize you to enroll via Webreg.
- On the Learning Agreement, you will need your Internship Supervisor’s and Faculty Advisor’s signatures. Please be sure to discuss the research paper/ project topic with your Faculty Advisor, obtain his/ her approval and clearly write out the approved research paper/ project topic.
You may fax or scan and email them the paperwork, so that they can sign and return it to you.
Please contact your AIP Counselor if you have any concerns about completing your Learning Agreement on time.
When scanning your form, include the entire document, not only the signature page. AIP will not accept incomplete or illegible enrollment forms.
I already missed the deadline, but the internship I secured requires that I receive academic credit. Is it too late to apply?
During AIP FAQs
Please discuss the change with your Internship Supervisor/Mentor and ask him/her to email your AIP counselor with a revised description. If you are uncomfortable with your revised job description, please contact your AIP counselor immediately.
Notify your AIP counselor as soon as you decide, and create a new Learning Agreement (do not overwrite the current one!). If you are going to be at the same internship site for more than a quarter, your role, responsibilities and/or project must qualitatively change each subsequent quarter, ensuring new learning and development of new skills and knowledge.
Your revised role must be reflected on your new Learning Agreement. You cannot receive academic credit if you have been at the same internship site in any capacity for the equivalent of three or more quarters.
The University cannot and does not assume any liability for injuries, accidents, acts or omissions that occur at non-University locations.
Your internship counselor will be able to tell you whether your internship is at a non-University location. Before beginning your internship, you may also want to make sure you have health insurance either through your parents or through campus student health.
You will submit your research paper to both your Faculty Advisor and AIP.
• Submit one copy directly to your Faculty Advisor via his/her preferred method of receipt (via e-mail or hard copy).
• Submit another copy to AIP via TED at https://ted.ucsd.edu. The course will appear as "AIP 197 – Adler”. For projects, you will drop off other materials that cannot be submitted online to the AIP Office.
After AIP FAQs
If you have completed all AIP requirements on time (research paper/project, internship hours, evaluations), and have a blank grade on your transcript, we may be waiting on a completed grade report from your faculty advisor, or a final evaluation from your internship supervisor.
Contact us regarding your specific situation. Have your PID ready.
Your transcript will read, “AIP 197: Academic Internship Program.” When completing your final evaluation you have the opportunity to submit an additional description of a maximum of five words explaining your internship.
Simply fill out the Transcript Notation field at the time that you complete the Self Evaluation via InternLink.