AIP Enrollment Deadlines for Students

Students enrolled in AIP are expected to begin their internships at the start of the quarter, and be able to fulfill all required hours based on the number of units elected. It is necessary to plan accordingly, and in some cases submit the required paperwork in advance of AIP’s final deadlines.

Applying for the Biology Research Internship Program (BISP 197)?

The application deadlines for the Biology Research Internship Program, or BISP 197, is different from the AIP deadlines. Visit the BISP 197 Program page for more details.

Current AIP Students:

Please refer to your AIP 197/97 course on Canvas.

Spring 2021 Quarter Deadlines

Spring 2021 Quarter

Internship Dates: March 29, 2021 – June 4, 2021

Application Dates
Learning Agreement form due March 12, 2021
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
April 2, 2021
Deadline to enroll via WebReg April 9, 2021

Summer 2021 Quarter Deadlines

Summer 2021 Quarter (Summer Session 3)

Internship Dates: June 28, 2021 – September 3, 2021

Note:

AIP is a special summer session (summer session 3) administered over a 10-week period . Please refer to the Summer Session Calendar and Tuition, Fees and Payment pages for more information.

AIP will continue to authorize enrollment for students whose EASy Requests are approved before the end of the Add period (July 11). Please note that late fees will apply according to Summer Session policy and timelines.

Application Dates
Learning Agreement form due June 4, 2021
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
June 11, 2021
Summer Session tuition & fees payment deadline June 21, 2021
Final deadline to enroll via Webreg (late enrollment period) July 9, 2021

Fall 2021 Quarter Deadlines

Fall 2021 Quarter

Internship Dates: September 27, 2021 – December 11, 2021

Application Dates
Learning Agreement form due September 3, 2021
Deadline to submit enrollment request via the Enrollment 
Authorization System (EASy)
October 1, 2021
Deadline to enroll via WebReg October 8, 2021

Winter 2022 Quarter Deadlines

Winter 2022 Quarter

Internship Dates: January 3, 2022 – March 11, 2022

Application Dates
Learning Agreement form due December 3, 2021
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
December 10, 2021
Deadline to enroll via WebReg January 14, 2022

AIP Application Process & Internship Timeline

Application and Enrollment Timeline

It can take 4-6 weeks, or longer, to secure an internship and complete the enrollment process. Here is our suggested timeline to help you decide when to begin searching for internships:

Timeline Complete during
One (1) quarter prior to starting your internship Secure an Internship Weeks 1-9
Find a Faculty Advisor Weeks 4-10
Submit a Learning Agreement Weeks 5-10
Meet with your Faculty Advisor to discuss your final paper/project topic Weeks 5-10
Submit AIP enrollment request via the
Enrollment Authorization System (EASy)
Weeks 6-10
Enroll in AIP 97/197 via WebReg Weeks 6-10
In between quarters/during your internship Submit AIP enrollment request via the
Enrollment Authorization System (EASy)
Week 1
Enroll in AIP 97/197 via WebReg Weeks 1-2

 

Timing Considerations

It is necessary to plan accordingly and start early, as AIP will not approve opportunities that do not align with the quarter timeline. Common circumstances that may delay your AIP enrollment include:

  • Student Developed Internships: It takes approximately one week for AIP to review internships not currently in the AIP database. Approval may be delayed if we have difficulty reaching the internship site and/or it is unclear whether the opportunity meets our Internship Guidelines.
  • Work Authorization (Curricular Practical Training (CPT) or Academic Training): Some international students are required to request CPT or Academic Training, which must be approved prior to beginning an internship. These requests are submitted after students have completed the entire AIP enrollment process, and can take about 2 weeks to process. Students requiring CPT or Academic Training should plan accordingly, and submit Learning Agreements and enrollment requests in advance of AIP’s deadlines.
  • Background Checks: Some organizations require background checks that take several days, or in some cases, weeks. Plan accordingly and apply early so you can begin the internship on-time.
  • Human Resources paperwork, specialized training, etc.: As with background checks, some organizations have onboarding paperwork and/or other requirements before students can begin an internship. Apply early to account for such procedures.