AIP 97/197/197P Enrollment Deadlines for Students

Students enrolled in AIP are expected to begin their internships at the start of the quarter, and be able to fulfill all required hours based on the number of units elected. It is necessary to plan accordingly, and in some cases submit the required paperwork in advance of AIP’s deadlines.

Applying for the Biology Research Internship Program (BISP 197)?

The application deadlines for the Biology Research Internship Program, or BISP 197, is different from the AIP deadlines. Visit the BISP 197 Program page for more details.

Current AIP Students:

Please refer to your AIP 197/97 course on Canvas for assignment deadlines.

AIP Application Process & Internship Timeline

Application and Enrollment Timeline

It can take 4-6 weeks, or longer, to secure an internship and complete the enrollment process. Here is our suggested timeline to help you decide when to begin the process:

Timeline Complete during
One (1) quarter prior to starting your internship Secure an Internship Weeks 1-9
Find a Faculty Advisor Weeks 4-10
Submit a Learning Agreement Weeks 5-10
Meet with your Faculty Advisor to discuss your final paper/project topic Weeks 5-10
Submit AIP enrollment request via the
Enrollment Authorization System (EASy)
Weeks 6-11
In between quarters/during your internship Submit AIP enrollment request via the
Enrollment Authorization System (EASy)
By Week 1
Enrollment processed and finalized (Check Academic History to confirm) Week 2

*All enrollments must be fully processed by the University Add Deadline (Week 2)

 

Important Timing Considerations

AIP deadlines are established to allow time for approval and processing with the expectation that internships begin in alignment with the start of the quarter. There are some circumstances that can slow the approval process and/or delay a timely start, and students in those situations are strongly encouraged to apply in advance of posted deadlines. Examples include:

  • Student Developed Internships: It takes approximately one week for AIP to review internships not currently in the AIP database. Approval may be delayed if we have difficulty reaching the internship site and/or it is unclear whether the opportunity meets our Internship Guidelines.
  • Work Authorization (Curricular Practical Training (CPT) or Academic Training): Some international students are required to request CPT or Academic Training, which must be approved prior to beginning an internship. These requests are submitted after students have completed the entire AIP enrollment process, and can take about 2 weeks to process. Students requiring CPT or Academic Training should plan accordingly, and submit Learning Agreements and enrollment requests in advance of AIP’s deadlines. See ISPO for guidance on work authorization requirements.
  • Background Checks: Some organizations require background checks that take several days, or in some cases, weeks. Plan accordingly and apply early so you can begin the internship on-time.
  • Human Resources paperwork, specialized training, etc.: As with background checks, some organizations have onboarding paperwork and/or other requirements before students can begin an internship. Apply early to account for such procedures.

Fall 2022 Quarter Deadlines

Fall 2022 Quarter

Internship Dates: September 26, 2022 – December 2, 2022

Application Dates
Learning Agreement form Due via InternLink September 9, 2022
Deadline to submit enrollment request via the Enrollment 
Authorization System (EASy)
September 16, 2022
Fall AIP Enrollment Remote Drop-In Dates (for late requests)*

Tuesday, Sept. 27 11am-2pm & Thursday, Sept. 29 9am-3pm

*Requests received prior to the posted Learning Agreement/EASy deadlines will be prioritized. Late Learning Agreements meeting all AIP guidelines will be reviewed through the AIP Enrollment Drop-In Dates. Please review AIP Enrollment Drop-In page for details re: late enrollment requests. All enrollment requests must be fully processed and internships begun prior to the University Add Deadline.

Winter 2023 Quarter Deadlines

Winter 2022 Quarter

Internship Dates: January 9, 2023 – March 17, 2022

Application Dates
Learning Agreement form due December 2, 2022
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
December 9, 2022
Winter AIP Enrollment Drop-In Dates (for late requests)* TBD

 

Spring 2023 Quarter Deadlines

Spring 2021 Quarter

Internship Dates: March 28, 2022 – June 3, 2022

Application Dates
Learning Agreement form due March 17, 2023
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
March 24, 2023
Spring AIP Enrollment Drop-In Dates (for late requests)* TBD

 

Summer 2023 Quarter Deadlines

Summer 2023Quarter (Summer Session 3)

Internship Dates: To Be Determined (TBD)

Note:

AIP is a special summer session (summer session 3) administered over a 10-week period . Please refer to the Summer Session Calendar and Tuition, Fees and Payment pages for more information.

AIP will continue to authorize enrollment for students whose EASy Requests are approved before the end of the Add period. Please note that late fees will apply according to Summer Session policy and timelines.

Application Dates
Learning Agreement form due TBD
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
TBD