AIP Enrollment Timeline and Deadlines for Students

Students enrolled in AIP are expected to begin their internships at the start of the quarter, and be able to fulfill all required hours based on the number of units elected. It is necessary to plan accordingly, and in some cases submit the required paperwork in advance of AIP’s final deadlines.

Applying for the Biology Research Internship Program (BISP 197)?

The application deadlines for the Biology Research Internship Program, or BISP 197, is different from the AIP deadlines. Visit the BISP 197 Program page for more details.

Spring 2020 Quarter Deadlines

Spring 2020 Quarter

Internship Dates: March 30, 2020 – June 5, 2020

Note:

Due to evolving circumstances surrounding COVID-19, the deadline to enroll in AIP via WebReg has been extended to April 17, 2020 (end of week 3). See our COVID-19 Support Page for more information.
Application Dates
Learning Agreement form due March 13, 2020
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
April 3, 2020
Deadline to enroll via WebReg April 17, 2020
Course Assignments Dates
AIP mid-quarter check-in meeting Weeks 5 & 6
Informational interview/Reflection assignment due in InternLink Week 7
Research paper and evaluations due June 4, 2020

Summer 2020 Quarter Deadlines

Summer 2020 Quarter (Summer Session 3)

Internship Dates: June 29, 2020 – September 4, 2020

Note:

AIP is a special summer session (summer session 3) administered over a 10-week period . Please refer to the Summer Session Calendar and Tuition, Fees and Payment pages for more information.

AIP will continue to authorize enrollment for students whose EASy Requests are approved before the end of the Add period (July 11). Please note that late fees will apply according to Summer Session policy and timelines.

Application Dates
Learning Agreement form due June 15, 2020
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
June 19, 2020
Summer Session tuition & fees payment deadline June 22, 2020
Final deadline to enroll via Webreg (late enrollment period) July 11, 2020
Course Assignments Dates
AIP mid-quarter check-in meeting July 27 - August 7, 2020
Informational interview/Reflection assignment due in InternLink August 14, 2020
Research paper and evaluations due September 3, 2020

Fall 2020 Quarter Deadlines

Fall 2020 Quarter

Internship Dates: October 1, 2020 – December 11, 2020

Application Dates
Learning Agreement form due September 4, 2020
Deadline to submit enrollment request via the Enrollment 
Authorization System (EASy)
October 9, 2020
Deadline to enroll via WebReg October 16, 2020
Course Assignments Dates
AIP mid-quarter check-in meeting Weeks 5 & 6
Informational interview/Reflection assignment due in InternLink Week 7
Research paper and evaluations due December 10, 2020

Winter 2021 Quarter Deadlines

Winter 2021 Quarter

Internship Dates: January 4, 2021 – March 12, 2021

Application Dates
Learning Agreement form due December 11, 2020
Deadline to submit enrollment request via the
Enrollment Authorization System (EASy)
December 18, 2020
Deadline to enroll via WebReg January 15, 2021
Course Assignments Dates
AIP mid-quarter check-in meeting Weeks 5 & 6
Informational interview/Reflection assignment due in InternLink Week 7
Research paper and evaluations due March 11, 2021

AIP Application Process & Internship Timeline

Application and Enrollment Timeline

It can take 4-6 weeks, or longer, to secure an internship and complete the enrollment process. Here is our suggested timeline to help you decide when to begin searching for internships:

Timeline Complete during
One (1) quarter prior to starting your internship Secure an Internship Weeks 1-9
Find a Faculty Advisor Weeks 4-10
Submit a Learning Agreement Weeks 5-10
Meet with your Faculty Advisor to discuss your final paper/project topic Weeks 5-10
Submit AIP enrollment request via the
Enrollment Authorization System (EASy)
Weeks 6-10
Enroll in AIP 97/197 via WebReg Weeks 6-10
In between quarters/during your internship Submit AIP enrollment request via the
Enrollment Authorization System (EASy)
Week 1
Enroll in AIP 97/197 via WebReg Weeks 1-2

 

Timing Considerations

It is necessary to plan accordingly and start early, as AIP will not approve opportunities that do not align with the quarter timeline. Common circumstances that may delay your AIP enrollment include:

  • Student Developed Internships: It takes approximately one week for AIP to review internships not currently in the AIP database. Approval may be delayed if we have difficulty reaching the internship site and/or it is unclear whether the opportunity meets our Internship Guidelines.
  • Work Authorization (Curricular Practical Training (CPT) or Academic Training): Some international students are required to request CPT or Academic Training, which must be approved prior to beginning an internship. These requests are submitted after students have completed the entire AIP enrollment process, and can take about 2 weeks to process. Students requiring CPT or Academic Training should plan accordingly, and submit Learning Agreements and enrollment requests in advance of AIP’s deadlines.
  • Background Checks: Some organizations require background checks that take several days, or in some cases, weeks. Plan accordingly and apply early so you can begin the internship on-time.
  • Human Resources paperwork, specialized training, etc.: As with background checks, some organizations have onboarding paperwork and/or other requirements before students can begin an internship. Apply early to account for such procedures.